To gain User Access and Interface File Access to Cardinal, please complete and submit the appropriate form found below. Access is granted based on the specific work that an employee needs to perform in the system and the associated Cardinal security role(s). Refer to the appropriate Security Handbook below for a description of each security role.



Statewide Security Handbook
Statewide Security Access Form (SE-SW-001)
Instructions for Security Access Form
Row Level Security

The Cardinal Security Form must be completed by the agency's Cardinal Security Officer (CSO). The form should include required signatures prior to submitting to the Cardinal Security Team, in order for access to be granted in Cardinal.



VDOT Security Handbook
VDOT Security Access Form (SE-50100-001)
Instructions for Security Access Form

The Cardinal Security Form must be completed by the agency's Cardinal Security Officer (CSO). The form should include required signatures prior to submitting to the Cardinal Security Team, in order for access to be granted in Cardinal.



Access to the Cardinal file server (to exchange interface files with Cardinal) is granted via the Interface Account Request Form (SE-SW-002).




The file layouts for the Cardinal Upload (Agency to Cardinal) and Extract (Cardinal to Agency) interfaces are posted below for your reference. Interfacing agencies should use this documentation for their design/build work. Please be aware that the documentation posted may be subject to change if any issues are identified in the file layouts. Any future changes to the documentation will be communicated directly to interfacing agencies and updated versions will be posted for agency use. More information on Cardinal interfaces is available in the Commonwealth Accounting Policies and Procedures Manual (CAPP) Topic 70210 located at https://www.doa.virginia.gov/reference/CAPP/CAPP_Topics_Cardinal/70210.pdf.


AP705 Payment Recon Extract Agencies

AP962 Vendor Data Extract Agencies

AP964 Voucher Upload Agencies File Layout

AP965 Voucher Extract Agencies File Layout

AP967 Cash Advance Upload File Layout

AP968 Expense Report Upload File Layout

AP969 Cash Advance Extract File Layout

AP970 Expense Report Extract File Layout

AP973 1099 Extract File Layout

AP1048 Employee Profile Upload File Layout

AR39 Funds Receipt Upload File Layout

AR730 Funds Receipt Extract File Layout

GL102a COA Extract File Layout

GL288A Actuals Ledger Extract File Layout

GL288B Budget Extract File Layout

GL595 Journal Extract File Layout

GL600 Journal Upload Agencies File Layout